GDPR Gap Analysis & Readiness

GDPR gap analysis and readiness work ensures that your organisation understands its current level of compliance, the evidence required to demonstrate accountability, and the practical steps needed to improve risk posture and regulatory defensibility.

Poleis provides structured, evidence-aware GDPR assessment and readiness support, shaped around business context, processing operations, and regulatory expectations. The focus is on clarity, proportionality and clear improvement actions.

GDPR gap analysis (Articles 5–50)

We perform a structured assessment of GDPR compliance across principles, governance obligations and operational requirements.

• Assessment against GDPR Article 5–50 requirements
• Evidence review and validation for accountability
• Identification of material gaps and risk areas
• Assessment of operational effectiveness—not just documentation
• Clear, prioritised recommendations for remediation

Findings are presented in a clear and proportionate format with practical actions to help organisations strengthen compliance and improve defensibility.

ROPA review and validation

Records of Processing Activities (ROPA) are a central evidence artefact in GDPR compliance. We assess both completeness and operational accuracy.

• Verification of lawful basis and supporting evidence
• Assessment of data flows and processing accuracy
• Review of retention, subject types and categories
• Identification of missing or inaccurate processing entries

The result is a defensible and accurate ROPA aligned to regulatory expectations.

DPIA review and alignment

Data Protection Impact Assessments (DPIAs) are often misunderstood or underused. We support organisations in assessing the quality and completeness of DPIAs.

• Review of screening criteria and DPIA triggers
• Assessment of risk identification, evaluation and mitigations
• Consistency checks between risks, controls and outcomes
• Recommendations to strengthen process and clarity

This ensures DPIAs are meaningful, risk-based and aligned to business operations.

Governance, roles & accountability

Good GDPR governance requires clarity on responsibility, decision-making and oversight for data protection activities.

• Assessment of data protection governance model
• Review of DPO responsibilities and reporting lines
• Policy hierarchy and operational alignment
• Training, awareness and role-based responsibilities

Policies, roles and governance structures are reviewed to ensure they support accountability and defensibility.

Remediation and improvement planning

Findings are translated into practical, risk-prioritised actions that fit the organisation's context and delivery capacity.

• Prioritised improvement actions and sequencing
• Clear ownership and delivery expectations
• Dependencies, risks and critical path identification
• Support for implementing technical and procedural controls

The output is a realistic plan that supports sustainable GDPR compliance—not just quick fixes.

Who this service is for

This service is suitable for organisations that:

• Process personal data as part of core business activities
• Handle special category or high-risk data
• Need clarity on GDPR expectations and evidence requirements
• Require an independent GDPR gap assessment